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Purchasing

Mission Statement
To support the Rockwall Independent School District and its Core Beliefs by acquiring needed resources through prudent purchasing practices and excellent customer service.

Purchasing Overview
The purchasing department is under the umbrella of Business Services. The purchasing department is comprised of the purchasing, warehouse, and text books functions. Purchasing is located in the business office at the administration building, 1050 Williams Street, Rockwall, Texas, 75087. The warehouse which includes textbooks is located at 1052 Williams Street (behind the admin building.)

Purchasing is responsible for acquiring operational supplies, school supplies, and services for the Rockwall ISD. The warehouse receives the products and transports them from the warehouse to the user. The warehouse also maintains a small inventory of time sensitive or frequently used products.

School districts are governed by the Texas Education Code for purchasing supplies and services. This code outlines the bid procedures to be followed for various dollar thresholds of purchases. The Texas Legislature requires school districts to competitively bid supplies/services for which there is an annual requirement of $50,000 or more.
 

Contact Information

Debra A. MacDonald, RTSBA
Director of Purchasing
Rockwall Independent School District
1050 Williams Street
Rockwall, Texas 75087
Office: 972-771-0605 x 7022
Fax: 972-772-2019

Name Position Contact Email
Debra MacDonald, RTSBA Director of Purchasing ext. 7022 dmacdonald@rockwallisd.org
Jody Harris, CTSBO Purchasing Asst. ext. 7019 jharris@rockwallisd.org
Ray Austin Warehouse Manager ext. 7061 raustin@rockwallisd.org
Paul Athens Warehouse Asst. Mgr. ext. 7062 pathens@rockwallisd.org
Jim Randolph Textbook Coordinator ext. 7063 jrandolph@rockwallisd.org
   
Documents
 
Bid Calendar

ID Name Number Award Date Extensions Expiration Notes
1 Technology - Start Up Springer RFCO 05-05.07-1 5/17/2004 n/a 5/16/2005  
2 Photography Services RFP 05-07.06-2 7/19/2004 2 one-year 7/31/2007  
3 Warehouse Inventory RFP 05-06.15-3 7/19/2004 2 one-year 7/31/2007  
4 Crafts, Trades & Services RFP 05-06.30-4 7/19/2004 2 one-year 7/31/2007  
5 Transportation - Fuel RFP 05-06.15-5 7/19/2004 2 one-year 7/31/2007  
6 Transportation - Pupil Transportation Management RFP 05-06.15-6 7/19/2004 2 one-year 7/31/2007  
7 Instructional Supplies RFP 05-06.30-7 7/19/2004 2 one-year 7/31/2007  
8 Maintenance Supplies & Equipment RFP 05-06.30-8 7/19/2004 2 one-year 7/31/2007  
9 Property / Casualty Insurance RFP 05-07.14-9 8/16/2004 no 8/31/2005  
10 Workers' Compensation Insurance RFP 05-07.14-10 8/16/2004 no 8/31/2005  
11 Digital Copier Service RFP 05-09.23-11 10/18/2004 5 one-year 10/18/2009  
12 District Wide Telephone System RFP 05-11.04-12 1/24/2004 Completion    
13 Furniture - Rockwall-Heath High School RFP 05-12.16-13 1/24/2005 Completion of High School    
14 Computer Incentive RFCO 05-12.15-14   n/a    
15 Instructional Equipment and Supplies RFP 05-03.09-15 3/21/2005 Assigned to Pogue 3/21/2008  
16 Computer Hardware, Software and Services RFP 05-02.23-16 3/21/2005 2 one-year 3/21/2008  
17 Athletic Equipment and Supplies RFP 05-03.09-17 3/21/2005 Assigned to Pogue 3/21/2008  
18 Fine Arts Equipment and Supplies RFP 05-03.09-18 3/21/2005 Assigned to Pogue 3/21/2008  
19 Custodial-Maintenance Equipment Supplies RFP 05-03.09-19 3/21/2005 Assigned to Pogue 3/21/2008  
20 Bank Depository RFP 05-03.24-20 4/18/2005 1 two-year 8/31/2009  
21 Turf Replacement RFP 05-04.05-21 4/18/2005 Completion of project    
22 Agency Services RFP 06-04.28-22 5/16/2005 4 one-year 5/16/2010  
23 Workers Compensation RFP 06-06.23-23 8/15/2005   8/31/2006  
24 Property / Casualty Insurance RFP 06-06.23-24        
25 Student Insurance RFP 06-06.23-25 7/18/2005 2 one-year 8/1/2008  
26 Third Part Administrator - Workers Comp RFP 06-06.23-26   not awarded    
27 Grounds Equipment - Dixie Chopper RFP 06-06.15-27   assigned to Pogue    
28 Administrative Software RFP 06-06.15-28 8/15/2005 completion    
29 Web Site RFP 06-06.09-29 7/18/2005 Completion    
30 Excess Insurance RFP 06-06.23-30   not awarded    
31 Board Room RFP 06-07.31-31 8/15/2005 awarded to M&A    
32 Property / Casualty Insurance RFP 06-07.27-32 8/15/2005 2 one-year 8/31/2008  
33 Student Nutrition - Produce Bid RFB 06-08.18-33 11/25/2005 2 one-year 11/25/2008  
34 Construction Manager at Risk - Elementary's 11 &12 RFP 06-02.08-34 2/20/2006 Completion of project.    
35 Athletic Equipment & Supplies - RHHS - Bond RFP 06-03.02-35 3/20/2006 Expenditure of available funds.    
36 Third Party Administrator - Workers Comp RFP 06-05.05-36   Cancelled    
37 Excess Insurance - Workers Comp RFP 06-05.05-37   Cancelled    
38 Instructional Equipment & Supplies - RHHS - Bond RFP 06-03.23-38 4/17/2006 Expenditure of available funds.    
39 Fine Arts Equipment & Supplies - RHHS - Bond RFP 06-03.23-39 4/17/2006 Expenditure of available funds.    
40 Emergency Call-Out System RFP 06-04.19-40 6/19/2006      
41 Consultant for Backup of District Servers RFP 06-04.19-41   No board action required    
42 Architect Services RFQ 06-05.31-42 8/21/2006      
43 Teacher Laptops RFCO 06-05.12-43 5/19/2006      
44 Workers Compensation RFP 07-06.29-44 7/17/2006 1 one-year 8/31/2008  
45 Portable Toilets RFP 07-08.18-45        
46 Marketing and Consulting Services RFP 07-10.25-46 11/20/2006      
47 Energy Procurement and Management Services RFP 07-11.01-47 1/22/2007 2 one-year 1/22/2010  
48 Diesel Emission Reduction Devices RFP 07-11.29-48       Board action not required
49 Laser Printer Service and Supplies RFCO 07-12.11-49 1/22/2007 1 one-year    
50 FFE Elementary Schools 11 & 12 RFP 07-01.11-50 2/19/2007      
51 Energy Education Program RFP 07-12.18-51   Cancelled    
52 Dixey Choppers (2) RFP 07-01.10-52   Cancelled    
53 Crafts, Trades & Services Labor & Material RFP 07-05.01-53 7/16/2007 2 one-year 6/30/2010  
54 Maintenance / Transportation Equipment & Supplies RFP 07-05.01-54 7/16/2007 2 one-year 6/30/2010  
55 Art / Fine Arts Equipment & Supplies RFP 07-05.01-55 7/16/2007 2 one-year 6/30/2010  
56 Athletic Equipment & Supplies RFP 07-05.01-56 7/16/2007 2 one-year 6/30/2010  
57 General Supplies including Groceries & Catering RFP 07-05.01-57 7/16/2007 2 one-year 6/30/2010  
58 Technology Requirements for Elementary Schools 11 & 12 & Retrofit Campuses RFCO 07-02.26-58 3/19/2007 n/a    
59 Artificial Turf Installation RFP 07-02.12-59 6/19/2007 n/a    
60 Promotional Items RFP 07-05.01-60 7/16/2007 2 one-year 6/30/2010  
61 Library & Classroom Books RFP 07-05.01-61 7/16/2007 2 one-year 6/30/2010  
62 Audio Visual Equipment and Supplies RFP 07-05.01-62 7/16/2007 2 one-year 6/30/2010  
63 Cheerleading, Drill Team, Dance Equip and Supplies RFP 07-05.01-63 7/16/2007 2 one-year 6/30/2010  
64 Clinic & Trainer Equipment and Supplies RFP 07-05.01-64 7/16/2007 2 one-year 6/30/2010  
65 Elementary & PreK Materials including Furniture RFP 07-05.01-65 7/16/2007 2 one-year 6/30/2010  
66 Middle School and Secondary Materials including Furniture RFP 07-05.01-66 7/16/2007 2 one-year 6/30/2010  
67 Campus & Department Custom Apparel RFP 07-05.01-67 7/16/2007 2 one-year 6/30/2010  
68 Outside Printing & Same Day Service RFP 07-05.01-68 7/16/2007 2 one-year 6/30/2010  
69 Transportation - Fuel RFP 07-05.01-69 7/16/2007 2 one-year 6/30/2010  
70 Photography Services RFP 07-05.01-70 7/16/2007 2 one-year 6/30/2010  
71 Grounds Equipment - Lawn/Turf Mowing RFP 07-05.01-71 5/21/2007      
72 CM AT RISK - 2007 BOND RFP 07-08.02-72 8/20/2007 n/a    
73 Dish System and Cleaning Supplies RFP 08-08.27-73 10/15/2007 2 one-year 10/15/2010  
74 Chartered Bus Transportation RFP 08-08.27-74 9/17/2007 2 one-year 10/15/2010 re-bid 9/18/2008
75 Geotechnical Engeering Services RFP 08-10.11-75 12/17/2007      
76 Orchestra Start Up RFP 08-01.17-76 3/10/2008 one time    
77 Digital Video Surveilence for Buses RFP 08-01.18-77 2/18/2008 as long as needed    
78 Computer Hardware, Software & Services RFCO 08-2.21-78 3/10/2008 2 one-year 3/10/2011  
79 Student and Athletic UIL Insurance RFP 08-06.05-79 7/28/2008 2 one-year 3/10/2011  
80 Property and Casualty Insurance RFP 08-06.05-80 7/28/2008 2 one-year 3/10/2011  
81 Workers Compensation Insurance RFP 08-06.05-81 7/28/2008 2 one-year 3/10/2011  
82 Employee Health Clinic-Mgt and Operations RFP 08-06.26-82   multi year    
83 Activity Student Drug Testing RFP 08-06.19-83 7/28/2008 2 one-year 7/31/2011  
84 Long Term Bleacher Rental RFP 08-06.30-84   board action not required    
85 Chartered Bus Service RFP 09-07.24-85 9/18/2008 2 one-year 8/31/2011  
86 Baseball & Softball Field Maintenance RFP 09-07.24-86   2 one-year   Canceled
87 Cooling and Water Tower Maintenance RFP 09-11.06-87 12/15/2008 2 one-year 12/31/2011  
88 Pest Control RFP 09-11.06-88 12/15/2008 2 one-year 12/31/2011  
89 Moving Network RFP 09-12.12-89 1/26/2009     Until complete
90 Web Hosting and Design RFP 09-01.08-90 1/26/2009     Canceled
91 Laser Printer Maintenance and Supplies RFP 09-03.20-91 4/20/2009 2 one-year 4/30/2012  
92 Pro Shop - Aquatic Center RFP 09-07.23-92 7/23/2009 multi year   Board action not required.
93 Concession Stand Items RFP 09-07.23-93 7/23/2009 multi year   Board action not required.
94 TPA / Re-Insurance Employee Health Benefits RFP 10-01.28-94   2 one-year   Board decision to go with TRS


Rockwall ISD • 1050 Williams Street • Rockwall Texas, 75087 • 972-771-0605
Copyright ©2009 Rockwall ISD All Rights Reserved.